By B Cooke, S. V. Balakrishnan (auth.)

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Sample text

Rent 10. Petrol 2. Rates 11. Car/office 3. Tax expenses 4. VAT payments 12. Office equipS. Petty cash ment 6. Salaries 13. Stationery 7. Contract work 14. Electricity 8. Insurance 15. Telephone 9. Subscriptions 16. 1 MONTHLY EXPENDITURE LEDGER Application Area The program may be used as part of the office accounting procedures for a small building firm or architect's surveying practice. The application relates to the recording of monthly expenditure and its presentation in summary format. Objectives To simplify the accounting procedures and provide a monthly ledger account in order to debit daily or weekly expenditure to a number of cost centres.

The following data is then input: On pressing SHIFT 1 the contract budget and cash flow requirements for the budget period will be displayed. Contract Position Relative to the Budget Period Program Parameters Contract 842- Hyde Road: month 1 of budget period is month 7 of the contract period (-6 is therefore entered on the screen display as six months of the contract have elapsed at the start of the budget period). The contract data file area contains details relating to 6 contracts. 8A). Contract 843- Trident House: month 5 of the budget period is month 1 of the contract (+4 entered on screen display).

Date Expense source 1-11-84 3-11-84 4-11-84 4-11-84 6-11-84 6-11-84 Amount(£) Cheque no. 00 481 482 483 484 485 486 1 2 4 5 6 3 Rent Rates VAT Petty cash Salaries Tax Entry Instructions Entry dates and expense sources are entered as LABEL entries. Amounts, cheque numbers and code references are entered as VALUES. On inputting the data and pressing SHIFT 1, the entries are transferred to the appropriate headings and totalled. The entries for two-monthly totals have been entered on the yearly summary master, and again on input of the SHIFT 1 command the totals are displayed.

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Computer Spreadsheet Applications in Building and Surveying by B Cooke, S. V. Balakrishnan (auth.)
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